INSPECTORATE AND REGULATORY COMPLIANCE

INSPECTORATE

Purpose and Operations

 

The main purpose of this programme is to ensure public access to health products that comply with the quality standards through inspections.

 

Inspections are conducted at active pharmaceutical ingredient (API) and finished product (FP) manufacturers, wholesalers, laboratories and clinical trial sites, located both locally and internationally.

 

Relevant Legislation

 

The Medicines and Related Substances Act, 1965 (Act No. 101 of 1965) as amended The Medicines and Related Substances Act, 1965 (Act No. 101 of 1965) was amended by the Amendment Act, 2008 (Act No.72 of 2008) and Amendment Act, 2015 (Act No. 14 of 2015), and enacted in May 2017. In terms of the Medicines Act, the objects of the Authority are to provide for the monitoring, evaluation, regulation, investigation, inspection, registration and control of medicines, scheduled substances, medical devices, radiation control, clinical trials and related matters in the public interest, in the following ways:

 

  • Ensure that compliance with existing legislation is promoted and achieved through a process of active inspection and investigation; and
  • Liaise with any other regulatory authority or institution and may require the necessary information from, exchange information with and receive information from any such authority or institution in respect of
    • matters of common interest; or
    • a specific investigation; and
  • Enter into agreements to co-operate with any regulatory authority in order to achieve the objects of the Medicines Act.

 

Reliance and mutual recognition

 

The Inspectorate’s operations are aided and assisted by the principles of reliance on and cooperation with other organizations, such as X link PIC/S, WHO, and collaboration with X link Zazibona, by mutual recognition of work performed.

 

1. PIC/S (Pharmaceutical inspection co-operation scheme)

 

PIC / PIC/S (Refer www.picscheme.org)
PIC/S Press Release 2017,2018 – x link

 

PIC (Pharmaceutical Inspection Convention) & PIC/S operate in parallel – jointly referred to as “PIC/S”. South Africa became a member of PIC/S on 1 July 2007 and became the 31 st member of PIC/S and the first member from Africa. PIC/S supports work sharing in the process of reliance on inspections conducted by other countries in the PICS group. The PIC/S’ mission is to lead the international development, implementation and maintenance of harmonised Good Manufacturing Practice (GMP) standards and quality systems of inspectorates in the field of medicinal products. This mission is achieved by facilitating co-operation and networking for competent authorities and international organisations, through:

 

  • Harmonization of GMP/GDP requirements, through development and promotion of harmonised GMP/GDP standards and guidance documents
  • Training competent authorities, in particular Inspectors
  • Assessing (and reassessing) GMP Inspectorates
  • Facilitating the co-operation and networking of competent authorities and international organisations (mutual recognition of inspections)

 

2. World Health Organization (WHO)

 

World Health Organization(WHO) (Refer: www.who.int)

 

The primary role of the WHO’s is to direct international health within the United Nations’ system and to lead partners in global health responses. This role is evident in the different regulatory strengthening projects and programmes driven by the WHO, also in Africa, such as the SADC Medicines Regulatory Harmonization Project.

 

3. Zazibona

 

Zazibona (Refer: www.mcaz.co.zw)

 

Zazibona is a collaborative initiative involving 14 Southern African Development Community (SADC) countries. Some of the actively participating countries include Zambia, Zimbabwe, Botswana, Namibia and South Africa. They participate in joint dossier assessment (for registration purposes), training programmes and information sharing so that products can be approved and registered via a collaborative procedure. There is mutual agreement amongst countries. Applicants give consent for sharing information concerning products to be assessed.

 

When a product has been approved by Zazibona, the individual countries, for instance South Africa, can use this decision on country level to determine the GMP compliance status of the relevant company and subsequently, to register/ not register such a product in the country. Applicants (new dossier registrations) who want to participate in the Zazibona review process should have applied for registration of a medicine in at least two of the participating countries.

 

The applicant should submit an expression of interest to any of the countries to which the application has been made, to be included in the Zazibona review process.

 

4. Benchmarking of Good Practices

 

(Refer: Global Competency Framework For Regulators Draft Version 1.2 4 (November 2018))

 

In support of regulatory system strengthening and capacity building at National Regularity Authorities (NRA), the WHO has initiated a project to establish a global competency framework for regulators. In short, this program is described as follows: “WHO is working with partners to develop a global competency framework and global curricula to support training and professional development of regulatory staff”.

 

South Africa is part of the pilot implementation of the Global Competency Framework, through various SADC validation workshops for self-assessment of assessors and regulators.

 

Guidelines

View Guidelines

PHARMA LICENCING

Legislative Mandate: Section 22C(1)(b) of MEDICINES AND RELATED SUBSTANCES ACT 101 OF 1965 as amended and Regulation 23.

 

Purpose and Operations

To issue to a manufacturer, wholesaler or distributor of a medicine or Scheduled substance, a licence to manufacture, import, export,  act as a wholesaler of or distribute, as the case may be, such medicine, Scheduled substance, upon such conditions as to the application of such acceptable quality assurance principles and good manufacturing and distribution practices as the Authority may determine.

 

Licence application process

Submission for the following licence applications only:

Any other submission/correspondence will automatically be deleted and the sender’s email blocked.

 

Guidelines below:

 

Approved Licences below:

 

Fees below:

 

Applicant to confirm submission of the following documents prior to accessing the email: gmplicensing@sahpra.org.za

 

Completed application forms with the following supporting documents:

  1. Licence application cover Letter
  2. Proof of payment with the correct reference as per Annexure A – SAHPRA Fee Categorisation Guideline
  3. Latest Inspection resolution if applicable
  4. Existing Licence being renewed/amended if applicable
  5. CIPC/CIPRO/DTI CERTIFICATES OR DOCUMENTS proving ownership of the business
  6. NDOH PREMISES LICENCE (OR COPY OF COMPLETED APPLICATION FORM – evidence of having applied)
  7. REGISTRATION AS RESPONSIBLE PHARMACIST (OR SAPC CASE NUMBER)
  8. SAPC CERTIFICATE OF RECORDING OF A PHARMACY (OR SAPC CASE NUMBER)
  9. SAPC CERTIFICATE OF RECORDING OF A PHARMACY OWNER (OR SAPC CASE NUMBER)
  10. Copy of POP of the licence annual retention fee for all preceding years if licence is older than a year.
  11. Product List with POP of annual retention fee for each product since the product was registered.

Applicants to submit a zipped file.

REGULATORY COMPLIANCE

Purpose and Operations

 

The Regulatory Compliance unit of the South African Health Products Regulatory Authority (SAHPRA) is responsible for the enforcing and monitoring compliance of all health products, personnel and the facilities under which those products are handled with the provisions of the Medicines and Related Substances Act 101 of 1965 (Medicines Act) and other Health Acts. The scope includes verifying that human and veterinary medicines and medicines and medical devices and their facilities comply with registration and licensing requirements.

 

The unit responsibilities include

 

1. Monitoring and control of border posts for imports and exports of health products
2. Prevention and monitoring of unregistered health products, Counterfeit (Substandard and
Falsified medical products)
3. Monitor and eradicate emerging illegal retail outlet selling health products
4. Monitor and stop the illicit manufacturing facilities
5. Ensure that unregistered health products are removed from the public
6. Join and actively participate in relevant stakeholder forums including those combating
pharmaceutical crime networks
7. Responsible for all matters relating to Pharmaceutical crime
8. Public Awareness and education on medicines and other health related products
9. Post-marketing surveillance and are as follows:

  • Monitoring that advertising of health products complies with registration conditions
  • Monitoring that licensed health facilities complies with practice requirements
  • Monitor online sale and illicit sale of health products including via social media platforms
  • Prevent and stop healthcare professionals who practice irrational prescribing and dispensing
  • Conduct pharmacovigilance inspections and attend to drug recalls
  • Investigates and attend to complaints regarding contravention of the Medicines Act
  • Conduct training on health products to relevant health

 

10. Control of Narcotic and Psychotropic Substances

  • Issuing of import and export permits for narcotics and psychotropic substances
  • Issuing of permits for research and/ possession
  • Liaise with the International Narcotics Control Board on import and export of products

 

11. Cannabis for medicinal purpose and hemp research

  • Licensing of medicinal cannabis: cultivation, manufacturing and distribution
  • Medicinal cannabis related enquiries
  • Issuing of hemp permits for research

 

12. Section 36 exclusions applications
13. Authorisation for possession of a medicine/s or health product/s in the Republic

 

Forms

View forms

 

Guidelines

View guidelines

COMMUNICATION TO INDUSTRY

Document NumberFile NameYearVersionDocument TypeDownload
GMP CERTIFICATES FOR CANNABIS CULTIVATED BY CULTIVATORS HOLDING A SECTION 22C(1)(b) LICENCE (LICENCE TO CULTIVATE CANNABIS FOR THE PURPOSES OF PRODUCING SCHEDULED SUBSTANCES)20211COMMUNICATION TO INDUSTRY
SAHPRA survey to determine company turnover20211COMMUNICATION TO INDUSTRY
GMP CERTIFICATES FOR CANNABIS CULTIVATED BY CULTIVATORS HOLDING A SECTION 22C(1)(b) LICENCE (LICENCE TO CULTIVATE CANNABIS FOR THE PURPOSES OF PRODUCING SCHEDULED SUBSTANCES)20211COMMUNICATION TO INDUSTRY

FEES PAYABLE TO SAHPRA

 

Contact details:

 

The following telephone numbers can be used to contact the Regulatory Compliance, Inspectorate, and Licensing units

INSPECTORATE & REGULATORY COMPLIANCE KEY CONTACTS

Senior Manager: Inspectorate and Regulatory Compliance

Deon Poovan

Tel: 012 501 0419
Cell: 065 683 9783
deon.poovan@sahpra.org.za

Inspectorate Manager

Wayne Muller

Tel: 012 501 5495
wayne.muller@sahpra.org.za

Pharma Licensing Manager

Jerry Molokwane

Tel: 012 501 0359
Cell: 076 422 4934
jerry.molokwane@sahpra.org.za

Dedicated Email Address for Licence Application for Pharmaceutical/GMP/Medicine  ONLY; of Manufacturers, Importers, Exporters and Wholesalers. Any other application will be automatically deleted;
gmplicensing@sahpra.org.za

 

Site Master File dedicated email address for submission of site master files and queries ( for pharmaceutical facilities only and NOT for Medical Device Establishments): smf@sahpra.org.za

 

Pharma Licensing Support

Ms Dikeledi Yvonne Motepe

Tel: 012 501 0360
Email & Microsoft Teams call: dikeledi.motepe@sahpra.org.za

Regulatory Compliance Manager

Mokgadi Daphney Fafudi

Tel: 012 015 5434
Cell: 066 301 1878
Mokgadi.fafudi@sahpra.org.za

 

Import And Export Permit Applications

Dedicated email address for import and export permit applications:

sec22a_permits@sahpra.org.za

 

Port Health Release

Mokgadi Daphney Fafudi

Tel: 012 015 5434
Cell: 066 301 1878
mokgadi.fafudi@sahpra.org.za

 

Product-related quality complaints and recalls

Mokgadi Daphney Fafudi

Tel: 012 015 5434
Cell: 066 301 1878
mokgadi.fafudi@sahpra.org.za

 

Section 36 exemptions

Mokgadi Daphney Fafudi

Tel: 012 015 5434
Cell: 066 301 1878
mokgadi.fafudi@sahpra.org.za

Cannabis cultivation licence applications and any other cannabis related matters

Ramarumo Chepape

Tel: 012 015 5459
Cell: 082 492 4955
ramarumo.chepape@sahpra.org.za

Daphney Mokgadi Fafudi

Tel: 012 015 5434
Cell: 066 301 1878
mokgadi.fafudi@sahpra.org.za